Rocket FM - Broadcasting in Lewes throughout the bonfire season

Rocket FM Lewes - Independent Community Radio for Lewes and the Ouse Valley

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EAST SUSSEX RADIO SOCIETY

Rules of the East Sussex Radio Society

Adopted on 5th May 2001. (Signed) A. Thomas, Chair, ESRS.

NAME

1 The name of the Society is the East Sussex Radio Society ("the Society").

OBJECTS

2 The objects of the Society are to promote and provide for the benefit of residents and groups in Lewes and East Sussex a genuinely local radio service meeting the needs of the community and providing access to radio for those residents and groups, using as far as possible local resources and in the process providing education and training in broadcasting skills.

MEMBERS

3.1 Every person who resides in the County of East Sussex shall be eligible for membership provided there must be lodged with the Secretary of the Society a written nomination of every person who wishes to become a member stating the name and address of such person and signed by the prospective member and one Member as proposer. The Committee shall have discretion to admit to membership a person so nominated and proposed who does not reside in the County.

3.2 Every person nominated for membership shall become a Member if he or she is elected as such by the Committee.

3.3 The Secretary shall keep a register of Members and enter in it the names and addresses of all persons who become Members.

3.4 A Member shall cease to be a Member:

if he or she gives to the Secretary written notice of resignation of membership.
if he or she fails to pay any subscription within one month after the due date of payment or
if the Member having committed some act or been guilty of behaviour inconsistent with membership of the Society, the Committee resolves by a majority of three-quarters to remove him or her from membership;

SUBSCRIPTIONS

4.1 The annual subscription of the Society shall be not less than £10.00 and shall be payable in advance on 1st April in each year for the then current calendar year. (At the AGM on 2nd September 2006, this date was changed from 1st April to 1st September.)

4.2 The annual general meeting of the Society shall have power to vary the subscription by ordinary resolution.

OFFICERS

5.1 The honorary officers of the Society shall be a Chairman, a Treasurer, a Secretary and a Chief Engineer and must be Members of the Society.

5.2 Any officer may retire by giving one week's prior notice to the Secretary and all shall retire at the end of each annual general meeting, but shall be eligible for re-election at that meeting.

THE COMMITTEE

6.1 The Committee consists of the Officers and not more than four other Members. Any member of the Committee may retire by giving one week's prior notice to the Secretary, and all shall retire at the end of each annual general meeting, but shall be eligible for re-election at that meeting. (At the AGM on 5 June 2003, the reference to four other members was increased to six.)

6.2 Any casual vacancy on the Committee or of any office arising between annual general meetings may be filled by the Committee.

6.3 Any person who fails to attend three consecutive meetings of the Committee without giving a reason acceptable to it may be deemed by the Committee in their discretion to have resigned and will thereupon cease to be a member of the Committee.

6.4 The Committee shall manage all the affairs of the Society and shall have power to do everything necessary for that purpose excepting only that the Committee shall not have power to borrow money in the name of the Society

6.5 The quorum of the Committee shall be three.

6.6 Committee meetings shall be held not less than once in every quarter

6.7 Not less than three days' written or oral notice shall be given by the Secretary to members of the Committee of every meeting, but in an emergency at the discretion of the Chairman additional meetings may be called on not less than 24 hours' notice.

6.8 Decisions at meetings of the Committee are made by a simple majority and in the event of equality of voting the Chairman (or the acting chairman of that meeting) shall have a casting vote.

ANNUAL GENERAL MEETING

7.1 An annual general meeting shall be held in April in every year. (At the AGM on 2nd September 2006, this date was changed from April to September.)

7.2 The business of the annual general meeting shall be:

to receive the Chairman's report of the activities of the Society during the preceding year;
to receive and consider the accounts of the Society for the preceding year and the Treasurer's report on the financial position of the Society;
to elect officers and other members of the Committee;
to fix the subscription for the current year.

EXTRAORDINARY GENERAL MEETINGS

8.1 An extraordinary general meeting may be convened at any time upon either a resolution of the committee or a requisition setting out the resolution or resolutions to be proposed at it. The requisition must be signed by not less than ten members and be served on the Secretary by personal delivery or recorded delivery post. If the secretary does not give notice of the meeting pursuant to the requisition on or before the expiry of 14 days from service of the requisition the requisitioners or any one or more of them on behalf of the others may give notice of the meeting.

The business to be conducted at an extraordinary general meeting may be any one or more of:

removing all or any of the Officers, other members of Committee, and filling the vacancies caused by such removal(s);
altering these rules;
or dissolving the Society.

PROCEEDINGS AT ANNUAL AND EXTRAORDINARY GENERAL MEETINGS

9.1 Resolutions at annual general meetings shall be passed by a simple majority of the votes validly cast by the Members present at the meeting.

9.2 In the event of equality in voting at an annual general meeting the Chairman or acting Chairman at that meeting shall have a second or casting vote, but there shall be no second or casting vote on any resolution proposed at an extraordinary general meeting.

9.3 Resolutions at extraordinary general meetings shall be passed by a majority of two thirds of the votes validly cast by the Members present at the meeting.

9.4 Not less than fourteen days' prior notice in writing setting out any resolution to be proposed at an extraordinary general meeting shall be sent to every Member in good standing at his or her last known address

9.5 Each Member shall have one vote on every resolution.

9.6 Nominations of persons for election to any office must be made in writing to the Secretary not less than fourteen days before the meeting at which elections for that office are intended to be proposed.

ACCOUNTS, INCOME AND PROPERTY

11.1 The financial year of the Society shall end on 31 March in every year, to which day the accounts shall be balanced and drawn. (At the AGM on 2nd September 2006, this date was changed from 31st March to 31st August.)

11.2 As soon as is practicable, after the end of the financial year, there shall be prepared a statement of the assets and liabilities of the Society at the end of the financial year, and a statement of income and expenditure during that year.

11.3 Copies of the statement of accounts shall be provided to every Member attending the annual general meeting.

11.4 All moneys received by the Society shall be paid into an account in the name of the Society at bankers appointed by the Committee, and cheques and other instruments drawn on and directions to the bankers shall be signed by not less than two Officers authorised by the Committee for that purpose.

11.5 No action involving expenditure in the name or on behalf of the Society shall be taken, and no undertakings which would commit the Society to expenditure or other liability shall be made without the prior authority of a resolution of the Committee,

DISSOLUTION

12.1 The Society may be dissolved:

by a resolution passed under rule 8.1;
by a resolution of the Committee if the number of members is less than 20 for a period of not less than 3 months.

12.2 The dissolution shall take effect from the day when the resolution is passed and the Committee shall be responsible for the winding up of the assets and liabilities of the Society.

12.3 If any property remains after the discharge of all debts and liabilities of the Society it shall be distributed to such local charity or charities as the Committee sees fit or at the sole discretion of the Committee be divided equally amongst the Members of the Club in good standing at the date of dissolution.

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